Privacy Policy

When you log in to the ButzeBot web panel via Discord OAuth2, we receive and temporarily store:

• Discord User ID
• Username and discriminator
• Avatar hash
• List of Discord servers you are in

This data is stored in an encrypted session cookie (AES-256) on the server for up to 30 days. It is used solely to authenticate you and display your server list. We do not share this data with third parties.

When you use ButzeBot commands in a Discord server, the following data may be stored in an SQLite database on the host server:

• Discord User ID (for economy balances, XP, pet ownership)
• Discord Server ID (for per-server configuration)
• Economy data: coin balances, XP, transaction history
• Pet data: pet names, stats, inventory
• Leaderboard data: rankings per server

This data is stored on a private server. No User IDs are linked to real identities. Data is stored per-server and is not shared across servers.

When you submit feedback via the feedback button, we collect:

• First name
• Email address
• Discord username (optional)
• Your message

This data is used solely to process your request and send a reply. It is forwarded via Brevo's transactional email API and received at [email protected]. We do not store feedback form submissions permanently after processing.

The Europaletten-Rechner available at butzebot.com/rechner is a purely client-side calculation tool. It does not collect, transmit, or store any data whatsoever.

• All calculations are performed entirely within your browser using JavaScript
• No data is sent to our servers or any third party
• No cookies, local storage, or session data are written
• No login or account is required
• When you close or leave the page, all entered values are discarded immediately

This tool is provided as a standalone utility. It is technically impossible for us to access any values you enter into the calculator.

When you register an account for the Omen rhythm game at butzebot.com/omen, we collect and store:

• Username (chosen by you)
• Email address (stored encrypted using AES-256-GCM on the server; never stored in plain text)
• Password (stored as a bcrypt hash; we cannot recover your plaintext password)
• Account ID (auto-generated numeric identifier)
• Session tokens (random strings used to authenticate API requests from the game client)

Providing a username, email, and password is required to create an Omen account. Without this data, account creation and score submission are not possible. Email is used only for account verification and password reset. We do not use your email for marketing purposes.

When you submit scores or interact with the Omen game client or website, the following data is stored server-side in an SQLite database and associated with your account:

• All submitted scores per map and difficulty (score value, accuracy, grade, max combo, PP, mods, stars, judgement breakdown, song length, total notes, date)
• Total play count and all-time score (aggregated from submissions)
• Replay files (.replay) for top-ranked plays, if submitted by the game client
• Song metadata at time of submission (song ID, title, artist) as part of each score entry
• Daily rank history snapshots (global rank and country rank per day)

Game data is stored on a private server and is publicly visible on the Omen leaderboard (scores, grade, accuracy, rank, level, achievements) under your chosen username. Your email address and password are never exposed publicly.

You may optionally upload the following content to your Omen profile:

• Profile picture (avatar) — max 500 KB, stored as PNG/JPG/WebP on the server
• Profile banner — max 5 MB, stored as PNG/JPG/WebP on the server
• Profile description — free-text, max 10,000 characters

This content is publicly visible on your Omen profile page. You can delete your avatar, banner, or description at any time through your account settings.

Omen provides the following social features, each of which stores data associated with your account:

• Follow system — who you follow is stored and your follower/following counts are publicly visible on your profile
• Song comments — comments you post on songs are publicly visible with your username and can be voted on by other users. You can delete your own comments at any time.
• Song favorites — which songs you have favorited is stored. Aggregate favorite counts per song are publicly visible.
• Achievements — calculated in real time from your scores and activity. Unlocked achievements are publicly visible on your profile.

When you are logged in to the Omen website or playing the game client, the following activity data is collected:

• Last seen timestamp — updated periodically (every 30 seconds while active on the website, or on each score submission from the game client)
• Last seen source — whether your last activity was from the website or the game client
• Daily challenge participation — which daily challenges you played and your scores on them

Your online status (online/offline) and approximate last seen time are publicly visible on your profile and on the leaderboard. This data is used to show other players when you are actively playing.

When you use the /omen link Discord command, your Discord User ID is associated with your Omen username. This link is stored in the bot's database and is used solely to identify your Omen account when you use Omen Discord commands. You can unlink your account at any time using /omen unlink.

When you submit a bug report via the "Report Bug" button on the Omen page, we collect:

• Your message (required)
• Your username (automatically included if you are logged in; otherwise "Anonymous")

Bug reports are stored in a text file on the server and are used solely to identify and fix issues in the game. They are not shared publicly.

ButzeBot includes a chat AI that activates when you @mention the bot in a Discord channel or send it a direct message. To provide context-aware replies, we store the recent messages of your conversation with the AI on our own server (channel ID, your Discord user ID, the message content, and a timestamp).

• 100% local processing: the AI runs on hardware operated by us. No third-party AI provider, no cloud API, no external company processes your messages.
• Retention: conversations are automatically deleted after 30 days. A daily background sweep removes any older entries.
• Manual deletion: you can wipe your AI conversation history with the bot at any time by sending the bot the command !reset.
• Scope: AI memory is per channel + per user, so DM conversations are not visible inside server channels.
• Don't share secrets: please don't send credentials, passwords, or personal data you wouldn't want briefly stored. The AI is not designed for sensitive information.

The web server may retain standard access logs (IP address, timestamp, requested path) for security and debugging purposes. These logs are kept for a maximum of 30 days and are stored encrypted. We do not use IP addresses to identify individual users.

IP addresses may be temporarily held in server memory for rate limiting purposes (e.g., to prevent spam on bug report submissions). This data is never persisted to disk and is automatically cleared when the server restarts.